Rules and Regulations
EVENT: The Buy Michigan Now Festival will be held in Downtown Northville, Michigan, July 31 - August 2, 2020, regardless of weather.
ELIGIBLE VENDORS: Buy Michigan Now (a.k.a. The Catalyst Company, LLC) reserves the right to determine if an organization will be able to participate, or sell a particular product. All applications will be reviewed and applicants will receive written notification if eligibility is denied. Priority will be given to businesses that produce products in Michigan/USA to better meet the desires and expectations of our guests. At a minimum, vendors MUST be Michigan-based as defined by meeting one of our four Michigan Identification Criteria.
VENDOR SPACE RESERVATIONS: All entities wishing to interact with guests at the festival must be registered for a vendor space. Vendor space reservations cannot be processed until a completed application is received. If approved, applicants will receive an email inviting them to pay for the space to complete their reservation. No reservation is complete until payment is received. To aid in the success of our vendors, we limit the number of companies within each business category. Consequently, we recommend applying early to increase the chances of receiving an invitation in your business category. An approved application may be revoked in the event that the business category or entire event sells out before payment was received. A $35 penalty fee will be applied to all checks with insufficient funds and all late payments.
CANCELLATION: Notice of cancellations must be in writing. In the event of a vendor cancellation 50% will be refunded before July 1, 2020. No refunds will be made after July 1, 2020. No refunds will be given due to the cancellation of the event by, an act of God, local authorities, or a weather-related incident.
EQUIPMENT: All outdoor vendors are required to have a tent and appropriate weights to secure it (unless special arrangements have been made in advance) and are responsible for bringing or renting their own tent, tables, and chairs for their display. The preferred rental equipment company is Begonia Brothers (888-889-8282), though vendors may choose another rental company, or bring their own equipment, if preferable. If you rent equipment, be sure and tell the company that all equipment must be set up between 10AM-4PM on Friday, July 31. Vendors are responsible for their own property and for furnishing and removing their own tents, tables, and chairs. Overnight security will be on site should vendors opt to leave any equipment or product behind. At no time will The Catalyst Company and/or the City of Northville be responsible for damage to property, rental equipment, or displays.
INSURANCE: All vendors are responsible for providing a Certificate of Insurance for $1M General Liability for the event dates, listing The Catalyst Company, LLC (29581 Hathaway, Livonia, MI 48150), as additional insured. If your business does not already have a General Liability policy, here is one resource many vendors choose for affordable event insurance for qualifying businesses. These Certificates of Insurance may be mailed to Buy Michigan Now (P.O. Box 511135, Livonia, MI 48151), faxed to 734-421-4792, or emailed to firstname.lastname@example.org. All General Liability insurance certificates must be received by July 21, 2020, unless special arrangements have been made in advance.
All food vendors preparing food and beverages on site (e.g. concessions), whether sampling or selling, must also provide a Certificate of Insurance for $1M General Liability, naming the City of Northville ( 215 West Main Street, Northville, MI 48167) as an additional insured as well as a separate copy of the Policy Endorsement CG2026 that shows the policy change recognizing the City as an additional insured. Those vendors must also provide City of Northville with a signed Hold Harmless agreement, which may be obtained by emailing email@example.com. Food trucks must also provide $1M Automobile Liability, naming the City of Northville as an additional insured All of these documents must be sent together in ONE email to Dianne Massa firstname.lastname@example.org no later than July 1, so that it may be forwarded for approval. Any questions regarding the city’s requirements should be addressed in writing to Dianne Massa. One potential source for those looking to obtain this insurance may be found here.
FOOD & BEVERAGE VENDORS: In addition to the above insurance requirements, any vendor giving away or selling food or beverages in their booth is responsible for all health permits, rules, regulations, etc. Vendors are responsible for meeting all county/state licensing requirements. The Wayne County Health Department requires licensing of all food concessions. If a permit is required, it must be obtained by you prior to the festival. Click HERE to download application. If sampling or selling, please provide for the recycling or disposal of all utensils, plates, napkins, etc. If cooking food, be sure to have a fire extinguisher at your location, as required by law, and be prepared to show it to the fire marshall. Failure to comply with these regulations and/or pass a health/fire inspection, may result in a forfeiture of vendor space without a refund. Buy Michigan Now reserves the right to restrict the sale of certain food and beverages in conjunction with sponsorship agreements (e.g. requiring a particular brand of beverage be sold because it is the official brand of the festival).
BOOTH RELOCATION: Buy Michigan Now reserves the right to make any necessary layout changes. A vendor may be relocated to a comparable space other than previously specified if it is deemed necessary and in the best interest of the festival and/or local merchants.
DISPLAY DIMENSIONS & RESTRICTIONS: Absolutely all displays, inventory, boxes, product, etc. must be contained within your vendor space, unless permission for an exception has been granted by Buy Michigan Now. Easels, signs, product, etc. shall not be placed beyond the booth area into the street or sidewalk, nor may awnings be extended, due to fire lane requirements and guest safety concerns. Distribution of samples and literature is strictly limited to the confines of the vendor's booth. This is important in ensuring the safety of our guests, so repeated violations of this rule will likely result in expulsion from the event without a refund and/or denial of entry into future events.
SOUND DEVICES: The use of devices for mechanical reproduction of sound or music is permitted, within reason. Sound of any kind must not be projected outside the confines of the vendor's booth. Voice and/or music amplification must be kept to a sufficiently low volume so as not to disturb other vendors or attendees. Live entertainment at a booth space is prohibited unless permission has been secured from The Catalyst Company, LLC in writing prior to the start of the event.
VIDEO & PHOTOGRAPHS: Buy Michigan Now will be taking photographs and videos of the event for future promotional purposes. Vendors consent to have their likeness, and those of anyone working in their booth, used in those promotional efforts. Likewise, vendors may take pictures or video of their participation in the event for promotional purposes.
CONDUCT & CHARACTER: Vendors agree to conduct themselves in a respectful, cooperative manner, while operating their booth during ALL hours of the festival including set-up and tear-down. In the event of an emergency, vendors may request permission from The Catalyst Company to close early without repercussions. Any other premature exit without permission may result in being blocked from participating in any and/or all future Buy Michigan Now events. Any behavior deemed inappropriate by event organizers may result in expulsion. Furthermore any vendor deemed to be causing a scene, lecturing, making political statements or using this event as an avenue for a radical display will be expelled. The Buy Michigan Now Festival is a family-friendly, nonpartisan event, and does not wish to include political, radical, or vulgar content of any kind. Event organizers also reserve the right to expel any organization that interacts with guests for commercial purposes that is not a registered vendor or sponsor, and any entertainer who is not sanctioned by the Buy Michigan Now Festival.
VENDOR HOURS: All vendors MUST be ready to exhibit at the time the event officially opens to the public. This means all vehicles that are not part of a display must be removed from the streets at least one hour prior to the event opening. All aisles must be clear, and and all products and exhibit materials must be kept within the vendor's rented space by the time the event opens to the public. All vendors are expected to remain open and available to guests from open to close on each day of the festival, even if no product remains. In the event of an emergency, please contact volunteers at the Information Booth or call 248-390-0974 to request a schedule adjustment. Vendors may not leave tents or any other display materials unattended while the event is open to the public.
FAILURE TO COMPLY: Violation of any of these rules is basis for expulsion and/or denial of vendor applications to any and/or all future Buy Michigan Now events. Buy Michigan Now may close any booth which fails to cooperate with these regulations.
LIMITATION OF LIABILITY: Vendor hereby releases and forever discharges Buy Michigan Now (The Catalyst Company, LLC), City of Northville, and all other participating and sponsoring organizations from any responsibility, personal liability, loss or damage in connection with this event. Buy Michigan Now reserves the right to make final interpretation of the rules, and to make amendments, up to one week prior to the event. Submitting an application certifies an understanding of the cancellation policy and all other rules described herein.